Outlook Calendar Delegate Options

Modified on Tue, 24 Dec, 2024 at 12:39 PM

Delegate Options in New Outlook

After you've given someone delegate access to your calendar, you'll see an additional option in Sharing and permissions that lets you control how meeting requests and responses are processed. If you have multiple delegates, you'll need to do this for each of your delegates.
Under Delegates, next to Send invitations and responses to, select one of the following options:
- Delegate only Meeting requests and responses go only to your delegates.
- Delegate and send me a copy Meeting requests and responses are sent to you and your delegates. Only your delegates see the option to accept or decline a meeting request, and the notification sent to you will appear like a normal email message. You can still respond to the meeting by opening the calendar item and responding.
- Both my delegate and me Meeting requests and responses are sent both to you and your delegates. Either of you can respond to the meeting invitation
If you decide not to share your calendar with someone, under Delegates select Remove for the person you no longer want to act as a delegate.

Delegate Options in Classic Outlook

A delegate automatically receives Send on Behalf permissions. By default, the delegate can read only your meeting requests and responses. The delegate isn’t granted permission to read other messages in your Inbox.

In classic Outlook, select the File tab, then select Account Settings > Delegate Access.
In the dialog, select Add.
If Add doesn’t appear, an active connection might not exist between Outlook and Exchange. The Outlook status bar displays the connection status.
Type the name of the person whom you want to designate as your delegate, or search for and then select the name in the search results list.
Select Add, then select OK.
In the Delegate Permissions dialog box, accept the default permission settings or select custom access levels for Exchange folders.
To send a message to notify the delegate of the changed permissions, select the Automatically send a message to delegate summarizing these permissions check box. If
you want, select the Delegate can see my private items check box.
Select OK.

Change permissions for a Delegate

In classic Outlook, select the File tab, then select Account Settings > Delegate Access.
Select the name of the delegate for whom you want to change permissions, and then select Permissions.
- Note: If you want to remove all Delegate Access permissions, don’t select Permissions but instead select Remove and skip the rest of these steps.
Change the permissions for any Outlook folder that the delegate has access to.
To send a message to notify the delegate of the changed permissions, select the Automatically send a message to delegate summarizing these permissions check box.